Managing Your Remote Team Effectively

It’s strange, isn’t it – how quickly we’ve moved from the traditional office workspace to a virtual one? As strange as it’s been, it’s also been absolutely necessary for most businesses, as they navigate through the COVID-19 pandemic. Working remotely hosts many benefits for your availability as a business owner, your employees, your business’ productivity, and even the environment. But with those wonderful benefits in mind, there are certainly some challenges that need to be addressed. So, let’s go through them, and find the solutions. Are you managing your remote team effectively?

Let ‘s find out.

The Problem: Lack of-face-to-face supervision
The solution: Effective remote management.

Daily and weekly meetings are essential for managing a remote team properly and effectively. Keeping a log of what each individual is working on and setting deadlines is key to accountability and each individual’s work.

Our favourite app for hosting meetings and daily or weekly catch-ups is Zoom, although there is other software available.

SOP’s (standard operating procedures) are a great way of ensuring a ‘no excuses’ policy when it comes to your employees and the work they’re doing. These are general company rules, standards and systems that all employees should be aware of.

There are also some great ‘project management apps out there, like Asana. This means you can create and assign tasks in 1 place for your whole team, as well as set deadlines and due dates.

The Problem: Lack of access to information
The solution: Organisation. 

Setting up a well organised, cloud-based ‘hub’ of information for your team to access as and when they need it saves unnecessary communication and a whole lot of time. There are plenty of cloud-based storage options for your business, including Google Drive and Dropbox. This means you can keep everything organised, in one place, and give access to multiple people. 

The Problem: Social Isolation 
The Solution: Encouraging team building and non-work-related ‘virtual meetings’.

We’ve all seen it – Zoom family quizzes and group workouts have taken the world by storm. And for this exact reason – to stop people from feeling isolated and alone. Look at setting up a biweekly virtual team-building exercise or even just a general catch up. 

We’re also at a stage where some things have started re-opening, including outdoor venues and hospitality. If you get the chance and COVID restrictions allow, organise a day out with your team to give them a little boost. 

The problem: Distractions at home
The solution: Implement tracking systems and daily reports. 

There are plenty of apps around that can help with this – our favourite being Hubstaff

This allows employees to track times down to the second. They can also choose which project they are working on. 

It might also be an idea to include discussing things like this in your team-building exercises. We are all human, and some of your team may need some guidance on the best ways to combat distractions, including time blocking, time management and prioritising. These are all things they may not have had to do before. 

Deadlines – are also a great way to make sure people stay on track with their work – because who wants to miss one of those!?

Moving from a traditional office-based business model to remote working can be a huge move for old and new businesses alike, but the benefits of working remotely are hard to ignore.

From increased productivity and initiative to cheaper, more cost-effective practices, remote working might just be the way forward for your business.

Thinking of going fully remote? See our blog post Virtual Assistants vs Employee for more insights. 

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